Use WatchDirectory and WatchFTP to automate all your file based tasks.
I am a big fan of the WatchDirectory and WatchFTP products. They make monitoring for changes in the file system and taking action on the event easy.
One thing that bugged my about WatchFTP though was that every time the server was restarted I would have to manually restart the WatchFTP tasks, where as the WatchDirectory tasks could be set to restart automatically. Browsing some of the forum posts I found the answer to this.
http://www.watchftp.com/cgi-bin/yabb2/YaBB.pl?num=1359630129
http://blog-en.gdpsoftware.com/2008/09/automatically-start-watchdirectory.html
Using this I was able to write a start up script to start the WatchFTP tasks automatically.
start "Task1" /MIN "C:\Program Files (x86)\WatchFTP\wfrun.exe" -start Task1
start "Task2" /MIN "C:\Program Files (x86)\WatchFTP\wfrun.exe" -start Task2
Too easy.